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Meeting Name: Finance and Audit Committee Agenda status: Final
Meeting date/time: 3/14/2019 9:00 AM Minutes status: Final  
Meeting location: Room 203-R
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
19-245 1119 GO Bond Note ParametersAction ReportFrom the Milwaukee County Comptroller, Office of the Comptroller, requesting approval of parameters resolutions issuing an amount not-to-exceed $74,230,000 in General Obligation Corporate Purpose Bonds or Promissory Notes to finance various capital projects.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-246 1219 GO RefundingAction ReportFrom the Milwaukee County Comptroller, Office of the Comptroller, requesting approval of an authorizing and parameter resolution issuing an amount not-to-exceed $29,500,000 in General Obligation Refunding Bonds or Promissory Notes to refund the $27,385,000 balance of the outstanding Taxable General Obligation Corporate Purpose Bonds, Series 2010C (Build America Bonds - Direct Payment).RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-301 13A resolution requesting authorization for the Select Committee on Deferred Compensation to enter into an agreement with Empower Retirement for third-party administration of the Milwaukee County 457(b) Plan of Deferred CompensationAction ReportFrom the Chairman, Select Committee on Deferred Compensation, requesting authorization to enter into an Agreement with Empower Retirement for third-party administration of the Milwaukee County 457(b) Plan of Deferred Compensation for the period effective April 1, 2019, through March 31, 2024, with two possible one-year extension options.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-233 14Contribution for Renovation of Memorial HallAction Report2019 Adopted Budget Amendment 1B001: From the Executive Director, War Memorial Center (WMC), requesting an administrative transfer in the amount of $200,000 from Org. Unit 1945 - Appropriation for Contingencies (allocated) to Capital Project WO332 - WMC Memorial Hall Renovations, and approval to reimburse the WMC for expenses related to the project, as provided by the 2019 Adopted Budget.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-259 15New position requerstAction ReportFrom the Milwaukee County Treasurer, Office of the Treasurer, requesting authorization to create one full-time equivalent (FTE) Assistant Accounting Treasury position; and to provide additional funding for an existing 0.5 FTE Assistant Accounting Treasury position, making it a full-time position, to accommodate a new centralized accounts receivable function as part of the Enterprise Resource Planning System in the Office of the Treasurer. (Companion Personnel File No. 19-258)AMENDEDPass Action details Video Video
19-259 1 New position requerstAction ReportFrom the Milwaukee County Treasurer, Office of the Treasurer, requesting authorization to create one full-time equivalent (FTE) Assistant Accounting Treasury position; and to provide additional funding for an existing 0.5 FTE Assistant Accounting Treasury position, making it a full-time position, to accommodate a new centralized accounts receivable function as part of the Enterprise Resource Planning System in the Office of the Treasurer. (Companion Personnel File No. 19-258)RECOMMENDED FOR ADOPTION AS AMENDEDPass Action details Video Video
19-264 16From the Director of OEM, requesting authorization to create two part-time EMS Supervisors for Special Events paramedic operations.Action ReportFrom the Director, Office of Emergency Management (OEM), requesting authorization to create two part-time equivalent Emergency Medical Services (EMS) Supervisor positions in the EMS Division, to improve and adequately oversee the operations of Special Events Paramedics in OEM. (Companion Personnel File No. 19-256)RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-240 17K9 DonationAction ReportFrom the Superintendent, House of Correction (HOC), requesting authorization to accept a donation of three untrained German Shepherd dogs from Blue Line Elite Shepherds, to be assigned as replacement canines in the HOC’s patrol/narcotics detection unit.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-14 182019 Inmate Medical Services PlanReference FileFrom the House of Correction, the Office of the Sheriff, the Office of Corporation Counsel, the Office of the Comptroller, and the Department of Administrative Services, providing an informational report regarding a plan to provide inmate medical services directly by Milwaukee County. (Considered by the Committees on Judiciary, Safety, and General Services, and Finance and Audit) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-232 19Agreement with Billings Productions Inc. for the Exhibition of Robotic Dinosaurs in 2020Action ReportFrom the Director, Milwaukee County Zoo (the Zoo), requesting authorization to execute an Exhibit Rental Agreement with Billings Productions, Inc., in the total amount of $299,850, with a deposit of $29,985 being paid in 2019, for an outdoor exhibition to include interactive activities, audio and visual displays, graphics, natural history exhibits, and 23 robotic dinosaurs to be displayed at the Zoo from May 20, 2020, through September 9, 2020.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-242 1102019 85.21 Specialized Transp Assist ContractAction ReportFrom the Director, Department of Transportation, requesting authorization to execute the 2019 Section 85.21 Specialized Transportation Assistance Grant Agreement with the Wisconsin Department of Transportation to realize $2,174,698 in budgeted operating revenue as an offset to expenditures in support of the Milwaukee County Transit System Transit Plus Program and the Department on Aging's Specialized Elderly Transportation Services Program for the period effective January 1, 2019, through December 31, 2019. (Considered by the Committee on Transportation, Public Works, and Transit for INFORMATIONAL PURPOSES ONLY per Section 59.52(31)(d), Wisconsin State Statutes; Referred to the Committee on Finance and Audit)RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-243 111Facilities Management Staffing Plan/Consultant Use for 2019 Capital ImprovementsAction ReportFrom the Director, Architecture, Engineering, and Environmental Services Section, Facilities Management Division, Department of Administrative Services, requesting approval of the Staff and Consultant Use Plan for 2019 Adopted Capital Projects. (Referred to the Committees on Transportation, Public Works, and Transit, and Finance and Audit)RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-225 112Wheel Fun - Contract extension for 5 years.Informational ReportFrom the Director, Department of Parks, Recreation, and Culture, providing an informational report regarding a Vendor Permit Agreement with Funtime, LLC, doing business as Wheel Fun Rentals, for paddleboat rental concession services at Veterans Park lagoon on the lakefront. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-295 113From the Director, Department of Parks, Recreation, and Culture, submitting a passive review Vendor Permit Agreement with Funtime LLC d/b/a Wheel Fun Rentals, for paddleboat rental concession services at Veterans Park lagoon on the lakefront, in the amounPassive ReviewFrom the Director, Department of Parks, Recreation, and Culture, submitting a passive review Vendor Permit Agreement with Funtime, LLC, doing business as Wheel Fun Rentals, in the amount of $118,750 over the first five years, and an additional $24,500 in year six, and $24,750 in year seven if renewed, for paddleboat rental concession services at Veterans Park lagoon on the lakefront, for the period effective April 1, 2019, through March 30, 2024. (PASSIVE REVIEW; INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN, APPROVED  Action details Video Video
19-238 114Hales Corners Park has Benefited from the Support of its Friends Group; however, a Formal Agreement with the Organization is Needed to Achieve Adherence to Chapter 13 of the Milwaukee County OrdinancesAction ReportFrom the Director of Audits, Audit Services Division, Office of the Comptroller, providing an audit report titled “Hales Corners Park has Benefited from the Support of its Friends Group; however, a Formal Agreement with the Organization is Needed to Achieve Adherence to Chapter 13 of the Milwaukee County Ordinances,” and requesting approval of the audit recommendations provided therein. (Referred to the Committees on Parks, Energy, and Environment, and Finance and Audit)RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-18 1152019 Milwaukee Public Musuem Financial UpdatesReference FileFrom the President and Chief Executive Officer, Milwaukee Public Museum, providing an informational report regarding financial statements. (Considered by the Committees on Parks, Energy, and Environment, and Finance and Audit) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-224 116MPM/Domes Taskforce UpdateInformational Report2019 Adopted Budget Amendment 1A003: From the Director, Department of Parks, Recreation, and Culture, providing an informational update regarding the status and progress of the Milwaukee Public Museum Task Force. (Considered by the Committees on Parks, Energy, and Environment, and Finance and Audit) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
18-802 117A resolution/ordinance to amend Section 201.24 of the Milwaukee County Code of General Ordinances relating to the Employees’ Retirement System to improve the accuracy of benefit calculations and to provide procedures to resolve payment errorsOrdinanceA resolution/ordinance to amend Section 201.24 of the Milwaukee County Code of General Ordinances regarding the Employees’ Retirement System to improve the accuracy of benefit calculations, and to provide procedures to resolve payment errors. (Referred to the Committees on Personnel, and Finance and Audit (F&A); Pension Board; and Pension Study Commission) (10/29/18 F&A Meeting: Laid Over to the Call of the Chairperson) (12/13/18 CB Meeting: Referred to F&A) (02/07/19 CB Meeting: Referred to F&A, and Corporation Counsel for Legal Opinion)AMENDEDPass Action details Video Video
18-802 1 A resolution/ordinance to amend Section 201.24 of the Milwaukee County Code of General Ordinances relating to the Employees’ Retirement System to improve the accuracy of benefit calculations and to provide procedures to resolve payment errorsOrdinanceA resolution/ordinance to amend Section 201.24 of the Milwaukee County Code of General Ordinances regarding the Employees’ Retirement System to improve the accuracy of benefit calculations, and to provide procedures to resolve payment errors. (Referred to the Committees on Personnel, and Finance and Audit (F&A); Pension Board; and Pension Study Commission) (10/29/18 F&A Meeting: Laid Over to the Call of the Chairperson) (12/13/18 CB Meeting: Referred to F&A) (02/07/19 CB Meeting: Referred to F&A, and Corporation Counsel for Legal Opinion)AMENDEDPass Action details Video Video
18-802 1 A resolution/ordinance to amend Section 201.24 of the Milwaukee County Code of General Ordinances relating to the Employees’ Retirement System to improve the accuracy of benefit calculations and to provide procedures to resolve payment errorsOrdinanceA resolution/ordinance to amend Section 201.24 of the Milwaukee County Code of General Ordinances regarding the Employees’ Retirement System to improve the accuracy of benefit calculations, and to provide procedures to resolve payment errors. (Referred to the Committees on Personnel, and Finance and Audit (F&A); Pension Board; and Pension Study Commission) (10/29/18 F&A Meeting: Laid Over to the Call of the Chairperson) (12/13/18 CB Meeting: Referred to F&A) (02/07/19 CB Meeting: Referred to F&A, and Corporation Counsel for Legal Opinion)RECOMMENDED FOR ADOPTION AS AMENDEDPass Action details Video Video
19-220 118Request to Authorize Transit Express Contract AmendmentAction ReportFrom the Director, Department on Aging, requesting authorization to increase an existing 2018 Purchase of Service contract with National Express, Inc., doing business as Transit Express, by $43,300, from $1,407,161 to $1,450,461, for specialized transportation services for older adults in Milwaukee County.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-235 119Capital Project WS124 2018 Surplus TransferAction ReportFrom the Director, Department of Health and Human Services, requesting authorization to transfer up to $500,000 of its projected 2018 operating surplus to Capital Project WS12401-Secured Youth Facility Phase I, for planning and design of a Secured Residential Care Center for Children and Youth. (Referred to the Committees on Health and Human Needs, and Finance and Audit)RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-292 1202019 POS AmendmentsPassive ReviewFrom the Director, Department of Health and Human Services, submitting passive review amendments with Wisconsin Community Services, increasing the existing 2019 Purchase of Service Contract by $169,045, with $90,295 over a period of three months, to an amount-not-to-exceed $180,590 for the Saturday Alternative Sanctions Program, and $78,750 over a period of three months, to an amount not-to-exceed $157,500 for the Evening Reporting Center Programs, for the period effective April 1, 2019, through June 30, 2019. (PASSIVE REVIEW; INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN, APPROVED  Action details Video Video
19-287 121ADRC Appointments- Finance and AuditAppointmentFrom the Chairman of the Committee on Finance and Audit, appointing members to the Administrative Determination Review Committee.APPROVED BY STANDING COMMITTEEPass Action details Video Video
19-239 122Salary Change Procedure/Fund TransferAction Report2019 Adopted Budget Amendment 1A008: From the Director, Department of Administrative Services, requesting authorization to process an administrative fund transfer in the amount of $455,645 from Departmental Allocated Contingency accounts to Personnel accounts, for potential pay equity and merit adjustments beginning in the fourth quarter, as provided for in the 2019 Adopted Budget. (Referred to the Committees on Personnel, and Finance and Audit) (PER 03/07/19: Laid Over for One Meeting Cycle) (F&A 03/14/19: Laid Over for One Meeting Cycle)LAY OVER FOR ONE MEETING CYCLEPass Action details Video Video
19-260 123March FT Packet (for 2018)Action ReportFrom the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, submitting a 2018 Appropriation Transfer Packet for the March 2019 cycle.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-261 124March 2019 FT PacketAction ReportFrom the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, submitting a 2019 Appropriation Transfer Packet for the March 2019 cycle.RECOMMENDED FOR ADOPTIONPass Action details Video Video
19-248 125Annual Capital Budget Funding Review and Project Development ProcessInformational ReportFrom the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, providing an informational report regarding the annual capital budget funding review and project development process. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-26 1262019 Reports Regarding 2019/2020 BudgetReference FileFrom the Director, Department of Administrative Services, providing an informational report regarding the 2019/2020 Budget. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-12 1272019 Pending LitigationReference FileFrom Corporation Counsel, Office of Corporation Counsel, providing an informational report regarding the status of pending litigation. (Considered by the Committees on Judiciary, Safety, and General Services, and Finance and Audit) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-13 1282019 Settlement PaymentsReference FileFrom Corporation Counsel, Office of Corporation Counsel, providing an informational report regarding settlement payments. (Considered by the Committees on Judiciary, Safety, and General Services, and Finance and Audit) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-296 129Report from the Director of Audits, submitting for passive review, the Third Amendment to the 2015 Professional Service Agreement with Baker Tilly for assistance with preparation of the 2018 CAFRPassive ReviewFrom the Director of Audits, Audit Services Division, Office of the Comptroller, submitting a passive review Third Amendment with Baker Tilly Virchow Krause, increasing the existing 2015 Professional Service Agreement by $45,000, from $70,000 to $115,000, for assistance with preparation of the 2018 Comprehensive Annual Finance Report, through December 31, 2019. (PASSIVE REVIEW; INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN, APPROVED  Action details Video Video
19-247 1302018 Annual Report Fraud, Waste and InvestigationsInformational ReportFrom the Director of Audits, Audit Services Division, Office of the Comptroller, providing an informational audit report titled “2018 Annual Report Fraud, Waste, and Abuse Investigations.” (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-250 131Combined Status Report - Audits of Cybersecurity and Controls over Physical Access to Data CentersInformational ReportFrom the Director of Audits, Audit Services Division, Office of the Comptroller, providing a combined informational status update regarding the implementation of recommendations contained in the audit reports titled “Audit of Cybersecurity” (File No. 16-352) and “Cybersecurity Audit: Controls Over Physical Access to the County Data Centers” (File No. 17-78). (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-24 1322019 Contract NotificationsReference FileFrom the Milwaukee County Comptroller, Office of the Comptroller, providing an informational report regarding contract notifications received pursuant to Sections 44.09(e), 46.09(8), and 56.30(8) of the Milwaukee County Code of General Ordinances. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)RECOMMENDED TO BE RECEIVED AND PLACED ON FILEPass Action details Video Video
19-25 1332019 Year-End Fiscal ProjectionReference FileFrom the Milwaukee County Comptroller, Office of the Comptroller, providing an informational report regarding the 2019 year-end fiscal projection for Milwaukee County. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
19-308 134Petition for Waiver Request on Ethics Code Section 9.05 (3) (a) for Al Klatt in DAS- CBOAction ReportFrom the Director, Department of Administrative Services (DAS), requesting a waiver of Section 9.05(3)(a) of the Milwaukee County Code of General Ordinances, allowing Mr. Al Klatt to return to the Central Business Office, DAS, to assist with financial matters related to facilities management and the water utility on a temporary contract basis for the duration of 2019.APPROVED BY STANDING COMMITTEEPass Action details Video Video