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Meeting Name: Finance and Audit Committee Agenda status: Final
Meeting date/time: 7/20/2017 9:00 AM Minutes status: Final  
Meeting location: Room 203R
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
17-567 11Information report regarding an opinion from Duane Morris, LLPInformational ReportFrom Corporation Counsel, Office of Corporation Counsel, providing an informational opinion from Duane Morris, LLP, regarding potential ordinance and rule changes to address ongoing pension benefit calculation corrections in response to Phase I of the Baker Tilly Agreed Upon Procedures review. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-561 12Contribution Letter ReportInformational ReportFrom the Interim Director, Retirement Plan Services, Department of Human Resources, and Director of Risk Management, Department of Administrative Services, providing an informational report regarding Milwaukee County’s contribution to the Employees’ Retirement System and Omnibus Budget Reconciliation Act System. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-548 132018-2022 Financing GoalsInformational ReportFrom the Capital Improvements Subcommittee, providing an informational report regarding Preliminary Financing Goals for the 2018-2022 Capital Improvements Plan. (Considered by the Committee on Finance and Audit, and the Capital Improvements Committee) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-549 142018-2022 Requested CIPInformational ReportFrom the Capital Improvements Subcommittee, providing a list of Departmental Requests for the 2018-2022 Capital Improvements Plan. (Considered by the Committee on Finance and Audit, and the Capital Improvements Committee) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-496 15WZ11901-Adventure Africa $5,426,000Action Report2015 Adopted Capital Project WZ11901-Africa Plains Exhibit: From the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, and the Director, Milwaukee County Zoo, requesting authorization to advance $5,426,000 in planned appropriations from 2018 to 2017 in order to create budget authority for Capital Project WZ11901. (Referred to the Committee on Finance and Audit, and the Capital Improvements Committee)RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-470 16OAAA updateInformational ReportFrom the Milwaukee County Board of Supervisors, requesting a written informational update from the Office of the County Executive and the Office on African American Affairs, regarding the Administration’s search for an Executive Director per Adopted File No. 16-320. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE) (06/15/17: Laid Over for One Meeting)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-513 17Position Create - OAAA Community Engagement CoordinatorAction ReportFrom the Deputy Chief of Staff, Office of the County Executive, requesting authorization to create one full-time equivalent Community Engagement Coordinator position in the Office on African American Affairs (OAAA) and to process an administrative fund transfer in an amount up to $38,645 from the Appropriation for Contingencies to the OAAA. (Companion Personnel File No. 16-633) (07/20/17: Laid Over for One Meeting)LAID OVER FOR ONE MEETINGPass Action details Video Video
17-428 18HOC Request to Create Unfunded Positions for DOL grantAction ReportFrom the Superintendent, House of Correction (HOC), requesting authorization to create three unfunded full-time equivalent (FTE) Human Service Worker positions at the HOC, and one unfunded FTE Program and Community Coordinator position in the Office on African American Affairs, to support a three-year $1.5 million grant that may be awarded by the United States Department of Labor for reentry projects. (06/15/17: Laid Over for One Meeting; 07/20/17: Laid Over to the Call of the Chairperson)LAID OVER TO THE CALL OF THE CHAIRPass Action details Video Video
17-443 19Caterpillar RecommendationAction ReportFrom the Director, Department of Parks, Recreation, and Culture, requesting authorization to accept an offer from Caterpillar, Inc., in the amount of $30,000 to purchase 2.006 acres of Milwaukee County parkland located north of East Rawson Avenue, and west of 15th Avenue in South Milwaukee. (06/22/17 County Board Meeting: Referred to the Committee on Finance and Audit)RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-522 110POS System ContractAction ReportFrom the Director, Department of Parks, Recreation, and Culture, requesting authorization to execute a Software License, Maintenance, and Support Agreement with Vermont Systems, Inc., in the amount of $595,000 with additional annual operating expenses of $77,418 per year, and a 3 percent permitted increase per year for a term of 10 years, for parks recreation management software and a point-of-sale system.AMENDEDPass Action details Video Video
17-522 1 POS System ContractAction ReportFrom the Director, Department of Parks, Recreation, and Culture, requesting authorization to execute a Software License, Maintenance, and Support Agreement with Vermont Systems, Inc., in the amount of $595,000 with additional annual operating expenses of $77,418 per year, and a 3 percent permitted increase per year for a term of 10 years, for parks recreation management software and a point-of-sale system.RECOMMENDED FOR ADOPTION AS AMENDEDPass Action details Video Video
17-554 111HGA $156,130 WP490 Mitchell Park Horticultural Conservatory - Future Path & Feasibility Study Passive ReviewPassive Review2016 Capital Project WP490-Mitchell Park Horticultural Conservatory Future Path & Feasibility Study: From the Director, Architecture, Engineering, and Environmental Services Section, Facilities Management Division, Department of Administrative Services, submitting a passive review contract with Hammel, Green, and Abrahamson, Inc. (HGA), in an amount not-to-exceed $156,130 for a feasibility study, development of options for facility use, public outreach, and reaction to options for the period effective May 30, 2017, through December 31, 2017. (PASSIVE REVIEW; INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN, APPROVED  Action details Video Video
17-555 112IBC Engineering $104,525 for HVAC Replacement Services Planning & Design - WP255-Sherman Park Boys & Girls Club Passive ReviewPassive Review2015 Adopted Capital Project WP25501-Sherman Park Boys & Girls Club HVAC Replacement: From the Director, Architecture, Engineering, and Environmental Services Section, Facilities Management Division, Department of Administrative Services, submitting a passive review contract amendment with IBC Engineering Services, Inc., increasing the existing contract by $14,724, from $89,801 to an amount not-to-exceed $104,525, for building envelope evaluation for the period effective June 1, 2017, through December 31, 2017. (PASSIVE REVIEW; INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN, APPROVED  Action details Video Video
17-537 113Behavioral Health Division Patient & Staff SafetyInformational ReportFrom the Director of Audits, Audit Services Division, Office of the Comptroller, providing an informational report regarding patient and staff safety at the Behavioral Health Division. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-487 114Disabiliteis POS increase Community AdvocatesAction ReportFrom the Interim Director, Department of Health and Human Services (DHHS), requesting retroactive authorization to increase a 2017 Purchase of Service contract with Community Advocates, Inc., by $45,560, from $45,560 to $91,120, for the administration of the Interim Disabilities Assistance Program in the Disabilities Services Division, DHHS, for the period effective July 1, 2017, through December 31, 2017.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-489 115Housing SAMHSA POS Prof ContractsAction ReportFrom the Interim Director, Department of Health and Human Services (DHHS), requesting authorization to renew Purchase of Service and Professional Services contracts in the total amount of $577,503 with various agencies, funded by the Substance Abuse and Mental Health Services Administration, to expand the Housing First Initiative in the Housing Division, DHHS, for the period effective October 1, 2017, through September 30, 2018.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-540 116Housing Position CreatesAction ReportFrom the Housing Administrator, Housing Division, Department of Health and Human Services (DHHS), requesting authorization to create two full-time equivalent (FTE) Community Intervention Specialist positions and one FTE Lead Community Intervention Specialist position to support the post-booking stabilization process in the Housing Division, DHHS. (Companion Personnel File No. 17-541)RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-538 117Morneau Shepell Invoice Board ReportAction ReportFrom the Director of Total Rewards, Department of Human Resources, requesting authorization to execute an extension to an existing Professional Services Contract with Morneau Shepell in the approximate amount of $400,000 for benefits administration software services for the period effective January 1, 2017, through December 31, 2017; and requesting a waiver of Section 56.30(9) of the Milwaukee County Code of General Ordinances, in order to pay for services rendered prior to execution of the extension.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-553 118Amendment 3 Increase to Northwoods Software Contract for $19,880Passive Review2016 Adopted Capital Project WO63201-Milwaukee County Internet/Intranet Redesign and Rebuild: From the Chief Information Officer, Information Management Services Division, Department of Administrative Services, submitting a passive review contract amendment with Northwoods Software Development, Inc., increasing the existing contract by $19,880, from $195,085 to an amount not-to-exceed $214,965, for the activation and configuration of the Titan Identity Federation module and future change order requests. (PASSIVE REVIEW; INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)RECOMMENDED FOR REJECTIONFail Action details Video Video
17-553 1 Amendment 3 Increase to Northwoods Software Contract for $19,880Passive Review2016 Adopted Capital Project WO63201-Milwaukee County Internet/Intranet Redesign and Rebuild: From the Chief Information Officer, Information Management Services Division, Department of Administrative Services, submitting a passive review contract amendment with Northwoods Software Development, Inc., increasing the existing contract by $19,880, from $195,085 to an amount not-to-exceed $214,965, for the activation and configuration of the Titan Identity Federation module and future change order requests. (PASSIVE REVIEW; INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)RECOMMENDED FOR REJECTIONPass Action details Video Video
17-494 119Dimension Data Authorization to Execute $231,782 per year for 5 yearsAction ReportFrom the Chief Information Officer, Information Management Services Division, Department of Administrative Services, requesting authorization to execute a Commodities Contract with Dimension Data in the amount of $231,782 per year for a term of five years for managed Enterprise Security Services.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-498 120Authorization to contract with IBM for $990,000 per year for 5 yearsAction ReportFrom the Chief Information Officer, Information Management Services Division, Department of Administrative Services, requesting authorization to execute a Commodities Contract with International Business Machines in the amount of $990,000 per year for a term of five years to transition the CGI Advantage system application to state-of-the-art hosted mainframe services.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-507 121ERP ReportAction Report2015 Adopted Capital Project WO60201-Enterprise Platform Modernization: From the Executive Steering Committee on Enterprise Platform Modernization, requesting authorization to execute a Professional Services Agreement with Infor and its subcontractors, in an amount not-to-exceed $9,000,000, to replace Milwaukee County’s current legacy finance and human resource management technology systems.AMENDEDPass Action details Video Video
17-507 121ERP ReportAction Report2015 Adopted Capital Project WO60201-Enterprise Platform Modernization: From the Executive Steering Committee on Enterprise Platform Modernization, requesting authorization to execute a Professional Services Agreement with Infor and its subcontractors, in an amount not-to-exceed $9,000,000, to replace Milwaukee County’s current legacy finance and human resource management technology systems.RECOMMENDED FOR ADOPTION AS AMENDEDPass Action details Video Video
17-512 122Plante Moran AmendmentAction Report2015 Adopted Capital Project WO60201-Enterprise Platform Modernization: From the Executive Steering Committee on Enterprise Platform Modernization, requesting authorization to increase an existing Professional Services Contract with Plante Moran by $752,000, from $495,740 to $1,247,740 for onsite project management services related to 2015 Adopted Capital Project WO60201-Enterprise Platform Modernization.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-536 123Improvements Needed to Strengthen Milwaukee County Transit System's (MCTS) Commitment to Workforce DiversityAction ReportFrom the Director of Audits, Audit Services Division, Office of the Comptroller, providing an audit report titled “Improvements Needed to Strengthen Milwaukee County Transit System’s Commitment to Workforce Diversity,” and requesting approval of the audit recommendations provided therein. (Referred to the Committees on Transportation, Public Works, and Transit, and Finance and Audit) (07/12/17: Laid Over for One Meeting) (07/27/17 County Board Meeting: Referred to TPWT)RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-483 12417 Unspent Bond ReallocationsAction ReportFrom the Milwaukee County Comptroller, Office of the Comptroller, and the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, requesting authorization to: reallocate approximately $1.8 million in unspent bond proceeds from the Debt Service Reserve; and to process the associated administrative appropriation transfers to various ongoing capital projects to finance anticipated shortfalls.AMENDEDPass Action details Video Video
17-483 1 17 Unspent Bond ReallocationsAction ReportFrom the Milwaukee County Comptroller, Office of the Comptroller, and the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, requesting authorization to: reallocate approximately $1.8 million in unspent bond proceeds from the Debt Service Reserve; and to process the associated administrative appropriation transfers to various ongoing capital projects to finance anticipated shortfalls.RECOMMENDED FOR ADOPTION AS AMENDEDPass Action details Video Video
17-505 125Fourth Extended Term Amendment to Ceridian AgreementAction ReportFrom the Milwaukee County Comptroller, Office of the Comptroller, requesting authorization to execute the fourth Extended Term Amendment to an existing Products and Services Agreement with Ceridian Corporation in an estimated amount of $1,164,775 for Human Resources Payroll, Dayforce Workforce Management, Tax Filing, Self Service, and Wage Attachments Disbursement services for the period effective January 1, 2018, through December 31, 2018.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-529 126Contracts Summary - May 2017Informational ReportFrom the Milwaukee County Comptroller, Office of the Comptroller, providing an informational report regarding Contract Notifications received during the month of May 2017 pursuant to Sections 44.09(e), 46.09(8), and 56.30(8) of the Milwaukee County Code of General Ordinances. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-560 1272017 Fiscal Status as of Fiscal Report as of May 2017 2017 Fiscal Status as of May 2017 Fiscal ReportInformational ReportFrom the Milwaukee County Comptroller, Office of the Comptroller, providing an informational report regarding the 2017 year-end fiscal projection for Milwaukee County (May 2017). (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-495 1282017 JAG AuthorizationAction ReportFrom the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, requesting authorization to apply for, if solicited, and accept, if awarded, the Edward Byrne Memorial Justice Assistance Grant for Federal Fiscal Year 2017. (Referred to the Committees on Judiciary, Safety, and General Services, and Finance and Audit)RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-493 129July Appropriation TransferAction ReportFrom the Director, Office Performance, Strategy, and Budget, Department of Administrative Services, submitting a 2017 Appropriation Transfer Packet for the July 2017 cycle.RECOMMENDED FOR ADOPTIONPass Action details Video Video
17-493 1 July Appropriation TransferAction ReportFrom the Director, Office Performance, Strategy, and Budget, Department of Administrative Services, submitting a 2017 Appropriation Transfer Packet for the July 2017 cycle.LAID OVER FOR ONE MEETINGPass Action details Video Video
17-525 130Informational Crosscharge/ Fringe ReportInformational Report2017 Adopted Budget Amendment 1A036: From the Director, Office of Performance, Strategy, and Budget, Department of Administrative Services, providing an informational report regarding crosscharges and fringe benefits in the 2018 Budget. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video
17-531 131Records Retention ReportInformational Report2017 Adopted Budget Amendment 1A006: From Corporation Counsel, Office of Corporation Counsel (OCC), providing an informational report regarding off-site records storage and retention practices with an outline of phased work by the OCC to prepare future recommendations for action by the Milwaukee County Board of Supervisors. (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE) (07/20/17: Laid Over for One Meeting; 09/20/17: Laid Over to the Call of the Chairperson)LAID OVER FOR ONE MEETINGPass Action details Video Video
17-9 1322017 Pending Litigation Reference FileReference FileFrom Corporation Counsel, Office of Corporation Counsel, providing an informational monthly report regarding the status of pending litigation. (Considered by the Committees on Judiciary, Safety, and General Services, and Finance and Audit) (INFORMATIONAL ONLY UNLESS OTHERWISE DIRECTED BY THE COMMITTEE)DISCUSSED WITH NO ACTION TAKEN  Action details Video Video