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File #: 19-874    Version: 1 Name: 2020 Employee Benefits Corporation Board Report
Type: Action Report Status: Signed
File created: 11/11/2019 In control: County Clerk
On agenda: Final action: 1/6/2020
Title: From the Director of Benefits Administration, Department of Human Resources, requesting authorization to execute a three-year contract with Employee Benefits Corporation (EBC) for Flexible Spending Account and COBRA administration services. This contract would be effective from January 1, 2020 through December 31. 2022.
Attachments: 1. 19-874 2020 Employee Benefits Corporation Board Memo.pdf, 2. 19-874 2020 EBC Contract Resolution 11.5.19.doc, 3. 19-874 FISCAL NOTE EBC Contract .pdf, 4. 19-874 REVISED FISCAL NOTE (12/03/19), 5. 19-874 COUNTY BOARD RESOLUTION
Related files: 14-805, 15-657

Title

From the Director of Benefits Administration, Department of Human Resources, requesting authorization to execute a three-year contract with Employee Benefits Corporation (EBC) for Flexible Spending Account and COBRA administration services. This contract would be effective from January 1, 2020 through December 31. 2022.

 

Body

Background

Milwaukee County currently provides Flexible Spending Account and COBRA administrative services through Employee Benefits Corporation (EBC). The Benefits Division negotiated a reduction in cost for administration services provided by (EBC).

 

The Benefits Division conducted an RFP facilitated by Milwaukee County’s Procurement Department to identify a vendor capable of administering our plans.

 

Vendor Selection

The RFP process identified Employee Benefits Corporation (EBC) as the firm most capable of

administering the County's Flexible Spending Account and COBRA administration. They are an effective employee-owned company located in Madison, Wisconsin, whose core business is Flexible Spending Account and COBRA administration. They are financially stable, have a proven track record of quality customer service, and will continue to offer the same convenience-based services (e.g. debit card).

 

Financial Analysis

EBC will charge Milwaukee County administrative fees of $2.90 per enrolled participant per

month for Flexible Spending Account Administration (approximately $114,000 per year) and $0.37 monthly administration fee per number of unique employees enrolled in COBRA.  This amount varies month to month.

 

Requested Action

Authorization for the Director of Benefits Administration to extend the contract with Employee Benefits Corporation to continue Flexible Spending Account and COBRA administration services from January 1, 2020 through December 31. 2022.